HomeForms for Club Use
These forms are provided to help members organize and report on club activities. Some special purpose forms may be found on activity specific pages.
All forms are available in Adobe's Portable Document Format (PDF). These can be viewed and printed by all users with the free PDF reader. The latest free version of the PDF reader is available at the Adobe Reader webpage
Some forms are available in other formats such as Microsoft Word ® (Word) or Microsoft Excel ® (Excel). These versions of the forms may be more interactive if you have the application software to use them.
Trails Club Handbook
This is a PDF copy of the Membership Handbook. This is the club information that was printed in the directory for a couple of years.
| Trails Club Handbook | PDF suitable for reading electronically |
| Trails Club Handbook for printing | PDF suitable for printing 2-sided and folded into a booklet |
Trip Leader Forms
Trip leaders use the these forms to document a club sponsored hike.
The Trip Log form is used to register participants and have them sign
the Recognition of Risks and Declaration of Intent.
The Trip Leader Report is used to summarize the trip. After the trip both forms and
money collected should be sent to the Event Committee Chair or Club Trips Trustee.
| Trip Log | Word | |
| Trip Leader Report | Word |
The following files are information for trip leaders to use to plan their trip.
Hike Information: Distance, elevation gain, and driving distance for a lot of hikes.
Leader Tips: Suggestions and tips for trip leaders. Especially helpful
for new trip leaders.
Before Going With The Group: A pamhlet with club trip guidelines. Especially
helpful if you are new to the Trails Club.
Leading Trips: A pamhlet for new and potential trip leaders.
| Hike Informatiom | Word | |
| Leader Tips | Word | |
| Before Going With The Group | ||
| Leading Trips |
Outings Registration Forms
Forms for outings are custom made for each outing and are available on the Outings Page. [click here]
Outings are multi-day trips that are not planned by one of the activity committees. Outings can be planned and led by any qualified member but must be run according to the Trails Club Outings Policy.
Emergency Report Forms
These forms are carried by hike leaders and used when there is an emergency on the trail.
The Emergency Rescue Request Card is used to record important information
when someone goes for help.
The Emergency Contact Information Card form is information each hiker
should carry in case of an emergency.
| Emergency Rescue Request Card | ||
| Emergency Contact Information Card | Word |
Lodge Forms Packets
These packets are used by lodge hosts at Tyee and Nesika during social and work trip weekends. Each form packet is a set of forms for the type of event. this makes it easy for hosts to get everything they need in one download. Individual forms are available below.
| Nesika Lodge | |
| Nesika Host Packet | |
| Nesika Work Weekend Packet | |
| Tyee Lodge | |
| Tyee Host Packet - Winter | |
| Tyee Host Packet - Summer | |
| Tyee Work Weekend Packet | |
Lodge Forms
These forms are included in the packets above. You do not need to use these to host if you are using one of the packets above.
The Lodge Host form is used to register people and track lodge hosting
fees and costs and for hosted lodge events.
The Lodge Usage Report is the report returned the club
after a hosted lodge event. It provides all the information our lodge chair
and treasurer needs from a lodge host.
| General Lodge Forms | ||
| Lodge Host and Cook Instructions | ||
| Lodge Host Form | Excel (xlsx) | |
| Lodge Usage Report | ||
| Work Trip Weekend Sign-up Sheet | Excel (xsl) | |
| Tyee Forms | ||
| Tyee Winter Open and Close | ||
| Tyee Summer Open and Close | ||
| Tyee Operation | ||
| Tyee Task List | ||
| Nesika Forms | ||
| Nesika Operation | ||
| Nesika Task List | ||
| Other Lodge Forms | ||
| Lodge Key Request Form | ||
Revenue & Disbursement Form
The Revenue & Disbursement Voucher Form is used to submit money and payment requests to the Club's treasurer. Voucher Instructions describes the process of completing the form and submitting it to the treasurer.
| Voucher Form | Word | Excel | |
| Voucher Instructions | Word |
Membership Forms
The Membership Application is used to apply for membership in the Tralis Club.
The Dues Notice is used to pay your dues. It is here in case you have misplaced the form mailed to you.
| Membership Application | |
| Current Dues Notice |
Trip Mileage Award Forms
Awards are presented each year by the Trips Committee, Backpack Committee and the Bicycle Committee. These awards are in the form of patches, chevrons and plaques. Our highest awards; The High Traveler–Una Davies Award, the High Miler–Mary Lou Greene Award and the PCT All State awards are presented at the annual banquet.
The files below are the policies and application for these awards. Applications must be received no later than March 1st.
| High Mileage Awards Policy | |
| High Mileage Awards Application | |
| PCT Awards Policy | |
| PCT Awards Application |
Ten Plus Essentials for outdoor adventures
1. whistle
2. fire starter & waterproof matches
3. map
4. knife
5. compass
6. first aid kit
7. sun protection (lip balm, sunscreen and a hat)
8. warm, extra clothing (hat, socks, gloves) - NO COTTON.
9. flashlight (with extra bulb and batteries)
10. extra food
11. rain gear (We live in the NW, not in CA).
12. Repair kits, to fix pack straps, belts, and shoelaces. (Duct tape works too)
13. Toilet paper, because it's essential.